An editable project estimate with a price range, assumptions, what could change it and a filled-in example. Download it without an email gate.
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Structural assessment of a distribution warehouse for Kestrel Logistics.
Desk study: 2 days at $1,150.00.
Intrusive testing or core sampling. Design of remedial works
Valid for 30 days. Sign or reply to accept; $3,750.00 deposit to book.
An estimate is your best judgement of the cost when some details aren’t known yet. A quote is a fixed price for defined work. Use an estimate early, then firm it up into a quote or a statement of work once the scope is clear.
[One or two sentences on the outcome and what you’ll deliver.]
| Item | Description | Qty / time | Rate | Amount |
|---|---|---|---|---|
| Desk study | [Review of drawings and previous surveys] | [Qty] | [Rate] | [Amount] |
| Site inspection | [Two engineers, mezzanine and racking] | [Qty] | [Rate] | [Amount] |
| Load calculations | [Mezzanine floor and foundation checks] | [Qty] | [Rate] | [Amount] |
| Assessment report | [Findings, risk rating and options] | [Qty] | [Rate] | [Amount] |
| Review meeting | [Presentation to the client’s board] | [Qty] | [Rate] | [Amount] |
By signing, you accept this estimate and its terms.
Use Print or save as PDF in the template section above to print just the template, or fill it in Word or Google Docs first and export it (File → Save As → PDF in Word, File → Download → PDF document in Google Docs).
A filled-in example for a structural assessment of a distribution warehouse. Both companies are fictional.
| Item | Description | Qty / time | Rate | Amount |
|---|---|---|---|---|
| Desk study | Review of drawings and previous surveys | 2 days | $1,150.00 | $2,300.00 |
| Site inspection | Two engineers, mezzanine and racking | 2 days | $1,600.00 | $3,200.00 |
| Load calculations | Mezzanine floor and foundation checks | 3 days | $1,150.00 | $3,450.00 |
| Assessment report | Findings, risk rating and options | Fixed fee | $2,800.00 | $2,800.00 |
| Review meeting | Presentation to the client’s board | Fixed fee | $750.00 | $750.00 |
In Angelwood, clients open an estimate from a link, comment on it, download a PDF and accept or decline it, so you know where every price stands.
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MAKE IT WORK FOR YOU
A breakdown by item lets the client see value and trade scope rather than question your rate. Professional services firms usually price by day rate for each grade of staff, or a fixed fee per stage where the work is well defined. Disbursements are charged at cost.
Write down what isn’t included, such as intrusive testing or core sampling. It prevents most disputes later.
Give a validity date, the deposit and one clear way to accept. A estimate with no next step tends to sit in an inbox.
Give an estimate when the amount of work depends on what you find, such as an inspection or investigation. State the assumptions and the point at which you will stop and agree further fees. Give a quote when the scope is fixed.
It can, because an estimate isn’t a fixed price, but surprises damage trust. Agree a tolerance up front, such as 10%, and get approval before going beyond it.
Thirty days is common. A validity date protects you if costs or your availability change, and gives the client a gentle deadline to decide.
For larger jobs, yes. A deposit of 25–50% on acceptance confirms commitment and covers early costs. Put the deposit and payment schedule on the quote so there are no surprises.
Yes. Download the Word (.docx) file and open it in Microsoft Word, or upload it to Google Drive and choose Open with → Google Docs. There’s also a Markdown version for any text editor. No account or email address is needed.
Fill it in, then export it: File → Save As → PDF in Word, or File → Download → PDF document in Google Docs. On this page you can also print just the template or save it as a PDF from your browser’s print dialog.
Yes. Enter quantities, hours and rates and the amounts, subtotal, tax and total calculate automatically. It also works in Google Sheets: upload it to Drive and open it with Google Sheets.
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