FREE QUOTE TEMPLATE Graphic Design quote.
Clear enough to say yes to.

A graphic design quote tells the client what you’ll do, what it costs and what’s not included, before they commit. Designers usually quote a fixed fee per deliverable with a set number of revision rounds, and charge an hourly rate for extra changes.

• Scope summary: the outcome and deliverables, in a sentence or two.
• Price breakdown: each item with quantity, rate and amount, so the client can see what drives the total.
• Exclusions: what isn’t included, such as printing and production costs.
• Assumptions: what the price depends on, such as the client supplying inputs on time.
• Terms: validity date, deposit and payment schedule.
• Acceptance: how the client says yes.

Quote details

• Quote number: [Q-0001]
• Date: [Date]
• Valid until: [Date — e.g. 30 days]
• Prepared for: [Client name and company]
• Prepared by: [Your name and business]
• Project: [Project name]

Scope summary

[One or two sentences on the outcome and what you’ll deliver.]

Price breakdown

• Subtotal: [Amount]
• Tax: [If applicable]
• Total: [Amount and currency]

Included

• [Final logo in SVG, PNG and PDF, colour and mono versions]
• [Brand guidelines PDF]
• [Print-ready packaging artwork with bleed]
• [Editable source files on final payment]

Not included

• [Printing and production costs]
• [Stock images, fonts and other third-party licences]
• [Copywriting beyond product names]
• [Revision rounds beyond those agreed]

Assumptions

• [Existing logo files and any brand assets]
• [Product names, copy and packaging dimensions]
• [One person to give consolidated feedback]

Timeline

1. Discovery — [dates]
2. Concepts — [dates]
3. Refinement — [dates]
4. Final artwork and handover — [dates]

Terms

• Deposit: [e.g. 30% on acceptance]
• Payment schedule: [e.g. balance on delivery, 14 days]
• Changes: [Work outside this scope is quoted separately before it starts]

Acceptance

By signing, you accept this quote and its terms.

• Name: [Name]
• Signature: [Signature]
• Date: [Date]

1. Number and date the quote, add a validity date and the client’s details.
2. Summarise the outcome and deliverables in one or two sentences.
3. Break the price into items with quantities and rates, such as “Discovery workshop”.
4. List what’s not included and the assumptions the price depends on.
5. Add the timeline, deposit and payment schedule.
6. Add an acceptance section, then send it and follow up before it expires.

Microsoft Word

1. Download the Word (.docx) file and open it. If Word opens it in Protected View, select Enable Editing.
2. Use Find (Ctrl+F or Cmd+F) and search for “[” to jump between the placeholders you need to replace.
3. Save a clean copy as a Word template (File → Save As → Word Template) so every new document starts from it.

Google Docs

1. Upload the .docx file to Google Drive.
2. Right-click it and choose Open with → Google Docs, then File → Save as Google Docs to keep an editable copy.
3. Use File → Make a copy for each new client so your master stays clean.

Excel and Google Sheets

1. Download the Excel (.xlsx) file. It has a blank sheet and a worked example.
2. Enter quantities, hours and rates: amounts, totals and tax calculate with built-in formulas.
3. To use Google Sheets, upload the file to Drive and choose Open with → Google Sheets; the formulas carry over.

PDF

Use Print or save as PDF in the template section above to print just the template, or fill it in Word or Google Docs first and export it (File → Save As → PDF in Word, File → Download → PDF document in Google Docs).

A filled-in example for a brand identity refresh. Both companies are fictional.

Price breakdown

Total and terms

• Total: $5,985.00 plus any applicable tax
• Valid until: 30 days from the date above
• Deposit: $1,796.00 (30%) on acceptance
• Balance: On delivery, due in 14 days

Not included

• Printing and production costs
• Stock images, fonts and other third-party licences
• Copywriting beyond product names
• Revision rounds beyond those agreed

• One lump sum. A breakdown shows the value and makes it easier to adjust scope instead of cutting your rate.
• No exclusions. Anything you don’t exclude, the client may reasonably assume is included.
• No expiry. Without a validity date, a price from six months ago can come back to bite you.
• No next step. Tell the client exactly how to accept and what happens after they do.

In Angelwood, clients open an estimate from a link, comment on it, download a PDF and accept or decline it, so you know where every price stands.

Browse all quotes & estimates templates or the full template library.