An editable itemised invoice with a line for every item, unit prices, quantities, plus a filled-in example. Download it for Word, Excel or Google Docs without an email gate.
Word, Excel, Google Docs and PDF. No email required.
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INVOICETemplate preview · Example
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Bill to
Carrow Health, with contact, address and PO reference.
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Line item
Pre-production: Script, storyboard, shot list, scheduling. 3 days at $650.00.
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Total due
$11,149.00, due in 14 days.
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How to pay
Bank transfer details or a card payment link, and your late payment terms.
What is an itemised invoice?
An itemised invoice breaks the total into separate lines, each with a description, quantity, unit price and amount, rather than a single fee. Clients and their finance teams prefer it because they can check every charge, and it reduces queries on larger or mixed invoices.
One line per service, deliverable, day or expense.
Group related lines under headings for long invoices, such as crew, kit and post-production.
Keep pass-through costs and licences on their own lines so they’re easy to approve.
The template
Invoice details
Invoice number: [INV-0001]
Invoice date: [Date]
Due date: [Date — e.g. 14 days after the invoice date]
Crew and kit: [Crew and kit]
From
Business name: [Your business name]
Address: [Address]
Email: [Email]
Tax or VAT number: [If registered]
Bill to
Client: [Client company]
Contact: [Name, email]
Address: [Address]
Client reference or PO: [If provided]
Line items
Item
Description
Qty / time
Rate
Amount
Pre-production
[Script, storyboard, shot list, scheduling]
[Qty]
[Rate]
[Amount]
Shoot day
[Director, camera operator, sound, kit]
[Qty]
[Rate]
[Amount]
Editing
[Two-minute film, two revision rounds]
[Qty]
[Rate]
[Amount]
Colour grade and sound mix
[Final film and cut-downs]
[Qty]
[Rate]
[Amount]
Music licence
[Stock track, at cost]
[Qty]
[Rate]
[Amount]
Totals
Subtotal: [Amount]
Discount: [If any]
Tax: [Rate and amount, if you’re registered]
Total due: [Amount and currency]
Payment
Payment terms: [e.g. 14 days]
How to pay: [Bank details or payment link]
Late payment: [Your late payment terms, if any]
Notes
[Anything the client needs to know, such as what the invoice covers, a reference to the approved quote or timesheet, or when final files will be released.]
How to fill it in
Add your business details and the client’s, including any purchase order or reference they gave you.
Give the invoice the next number in your sequence and set the invoice and due dates.
List each item of work using the same names as your quote or agreement, such as “Pre-production”.
Show quantities, rates and amounts, then the subtotal, any discount, tax if you’re registered, and the total.
Fill in the crew and kit, then add how to pay and your payment terms.
Check it against the agreement, attach what backs it up (for videographers and production companies, usually itemises day rates for people and equipment), and send it as a PDF or payment link.
Use it in Word, Excel, Google Docs or PDF
Microsoft Word
Download the Word (.docx) file and open it. If Word opens it in Protected View, select Enable Editing.
Use Find (Ctrl+F or Cmd+F) and search for “[” to jump between the placeholders you need to replace.
Save a clean copy as a Word template (File → Save As → Word Template) so every new document starts from it.
Google Docs
Upload the .docx file to Google Drive.
Right-click it and choose Open with → Google Docs, then File → Save as Google Docs to keep an editable copy.
Use File → Make a copy for each new client so your master stays clean.
Excel and Google Sheets
Download the Excel (.xlsx) file. It has a blank sheet and a worked example.
Enter quantities, hours and rates: amounts, totals and tax calculate with built-in formulas.
To use Google Sheets, upload the file to Drive and choose Open with → Google Sheets; the formulas carry over.
PDF
Use Print or save as PDF in the template section above to print just the template, or fill it in Word or Google Docs first and export it (File → Save As → PDF in Word, File → Download → PDF document in Google Docs).
Example: Reelhouse Films invoice for Carrow Health
A filled-in example for a two-minute brand film and three social cut-downs. Both companies are fictional.
Invoice details
Invoice number: INV-0142
Invoice date: 3 June
Due date: 17 June
From: Reelhouse Films
Bill to: Carrow Health
Line items
Item
Description
Qty / time
Rate
Amount
Pre-production
Script, storyboard, shot list, scheduling
3 days
$650.00
$1,950.00
Shoot day
Director, camera operator, sound, kit
2 days
$2,400.00
$4,800.00
Editing
Two-minute film, two revision rounds
5 days
$600.00
$3,000.00
Colour grade and sound mix
Final film and cut-downs
Fixed fee
$1,200.00
$1,200.00
Music licence
Stock track, at cost
1 item
$199.00
$199.00
Totals
Subtotal: $11,149.00
Tax: Not charged in this example
Total due: $11,149.00
Payment terms: 14 days, by bank transfer or card link
Notes
Thank you for your business. Please quote the invoice number with your payment.
Send invoices from Angelwood
Angelwood’s invoicing creates invoices with line items, tax and discounts, can build an invoice from approved billable time, and lets clients view and pay through Stripe in their portal.
Name each line the way your quote or agreement did. If the client can match “Pre-production” to what they approved, the invoice gets paid without questions.
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Bill the way videographers and production companies get paid.
Take a deposit before booking crew and locations. Production companies price by day for pre-production, shoot and edit, plus kit, crew and licences, often with a deposit before the shoot.
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Keep the evidence close.
Invoice the balance on delivery of final masters. Reference the approved quote, timesheet or report behind each invoice, so any query is answered in one message.
Commonly a deposit of 30–50% on booking, sometimes a payment after the shoot, and the balance on delivery of final files.
What payment terms should I put on an invoice?+
Fourteen or thirty days are the most common. Write the actual due date on the invoice as well as the terms, and include every way the client can pay.
Do I need to number my invoices?+
Yes. Give every invoice a unique number in sequence, such as INV-0042. It makes payments easy to match and is required for tax records in many countries.
Can I edit this template in Word or Google Docs?+
Yes. Download the Word (.docx) file and open it in Microsoft Word, or upload it to Google Drive and choose Open with → Google Docs. There’s also a Markdown version for any text editor. No account or email address is needed.
How do I save it as a PDF?+
Fill it in, then export it: File → Save As → PDF in Word, or File → Download → PDF document in Google Docs. On this page you can also print just the template or save it as a PDF from your browser’s print dialog.
Does the Excel version calculate totals?+
Yes. Enter quantities, hours and rates and the amounts, subtotal, tax and total calculate automatically. It also works in Google Sheets: upload it to Drive and open it with Google Sheets.