FREE INVOICE TEMPLATE Every item.
No surprises.

An itemised invoice breaks the total into separate lines, each with a description, quantity, unit price and amount, rather than a single fee. Clients and their finance teams prefer it because they can check every charge, and it reduces queries on larger or mixed invoices.

• One line per service, deliverable, day or expense.
• Group related lines under headings for long invoices, such as crew, kit and post-production.
• Keep pass-through costs and licences on their own lines so they’re easy to approve.

Invoice details

• Invoice number: [INV-0001]
• Invoice date: [Date]
• Due date: [Date — e.g. 14 days after the invoice date]
• Service period: [Service period]
• User or device count: [User or device count]

From

• Business name: [Your business name]
• Address: [Address]
• Email: [Email]
• Tax or VAT number: [If registered]

Bill to

• Client: [Client company]
• Contact: [Name, email]
• Address: [Address]
• Client reference or PO: [If provided]

Line items

Totals

• Subtotal: [Amount]
• Discount: [If any]
• Tax: [Rate and amount, if you’re registered]
• Total due: [Amount and currency]

Payment

• Payment terms: [e.g. 14 days]
• How to pay: [Bank details or payment link]
• Late payment: [Your late payment terms, if any]

Notes

[Anything the client needs to know, such as what the invoice covers, a reference to the approved quote or timesheet, or when final files will be released.]

1. Add your business details and the client’s, including any purchase order or reference they gave you.
2. Give the invoice the next number in your sequence and set the invoice and due dates.
3. List each item of work using the same names as your quote or agreement, such as “Onboarding”.
4. Show quantities, rates and amounts, then the subtotal, any discount, tax if you’re registered, and the total.
5. Fill in the service period and user or device count, then add how to pay and your payment terms.
6. Check it against the agreement, attach what backs it up (for service providers, usually shows which month the recurring fee covers), and send it as a PDF or payment link.

Microsoft Word

1. Download the Word (.docx) file and open it. If Word opens it in Protected View, select Enable Editing.
2. Use Find (Ctrl+F or Cmd+F) and search for “[” to jump between the placeholders you need to replace.
3. Save a clean copy as a Word template (File → Save As → Word Template) so every new document starts from it.

Google Docs

1. Upload the .docx file to Google Drive.
2. Right-click it and choose Open with → Google Docs, then File → Save as Google Docs to keep an editable copy.
3. Use File → Make a copy for each new client so your master stays clean.

Excel and Google Sheets

1. Download the Excel (.xlsx) file. It has a blank sheet and a worked example.
2. Enter quantities, hours and rates: amounts, totals and tax calculate with built-in formulas.
3. To use Google Sheets, upload the file to Drive and choose Open with → Google Sheets; the formulas carry over.

PDF

Use Print or save as PDF in the template section above to print just the template, or fill it in Word or Google Docs first and export it (File → Save As → PDF in Word, File → Download → PDF document in Google Docs).

A filled-in example for a managed IT support. Both companies are fictional.

Invoice details

• Invoice number: INV-0142
• Invoice date: 3 June
• Due date: 17 June
• From: Bluefold IT Services
• Bill to: Marlowe & Reed Solicitors

Line items

Totals

• Subtotal: $19,830.00
• Tax: Not charged in this example
• Total due: $19,830.00
• Payment terms: 14 days, by bank transfer or card link

Notes

Thank you for your business. Please quote the invoice number with your payment.

Angelwood’s invoicing creates invoices with line items, tax and discounts, can build an invoice from approved billable time, and lets clients view and pay through Stripe in their portal.

Browse all invoices templates or the full template library.