An editable interior design invoice with design fees, furniture schedule, deposits, plus a filled-in example. Download it for Word, Excel or Google Docs without an email gate.
Word, Excel, Google Docs and PDF. No email required.
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INVOICETemplate preview · Example
01
Bill to
Harper & Co. Offices, with contact, address and PO reference.
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Line item
Design concept: Mood boards, layout and colour scheme. Fixed fee at $2,800.00.
03
Total due
$21,840.00, due in 14 days.
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How to pay
Bank transfer details or a card payment link, and your late payment terms.
What to include on a interior design invoice
A interior design invoice is a request for payment for work you’ve delivered. It needs to be clear enough that the client’s accounts team can approve it without coming back to you.
Field
Why it matters
Invoice number and date
Unique, sequential numbers make payments easy to match and keep tax records tidy.
Your details and the client’s
Business names, addresses and, if registered, your tax or VAT number.
Line items
What you did, how much and at what rate, in terms the client recognises from the agreement.
Due date and how to pay
An actual date, bank details or a payment link, and any late payment terms.
Purchase schedule reference
Links goods invoiced to the approved schedule
How interior designers usually bill
Interior designers combine a design fee (fixed or hourly) with procurement, either at a disclosed mark-up or at trade price plus a fee.
Invoice deposits on furniture and fittings before ordering anything.
Separate design fees from goods so the client sees both clearly.
Be transparent about any mark-up on goods supplied.
Example: billing a office reception and meeting room refit
Linden Interiors bill the design fee by stage and the furniture separately. Goods are ordered only once the deposit invoice for them is paid, and the furniture line references the approved purchase schedule so the client can match each item.
The template
Invoice details
Invoice number: [INV-0001]
Invoice date: [Date]
Due date: [Date — e.g. 14 days after the invoice date]
[Anything the client needs to know, such as what the invoice covers, a reference to the approved quote or timesheet, or when final files will be released.]
How to fill it in
Add your business details and the client’s, including any purchase order or reference they gave you.
Give the invoice the next number in your sequence and set the invoice and due dates.
List each item of work using the same names as your quote or agreement, such as “Design concept”.
Show quantities, rates and amounts, then the subtotal, any discount, tax if you’re registered, and the total.
Fill in the purchase schedule reference, then add how to pay and your payment terms.
Check it against the agreement, attach what backs it up (for interior designers, usually links goods invoiced to the approved schedule), and send it as a PDF or payment link.
Use it in Word, Excel, Google Docs or PDF
Microsoft Word
Download the Word (.docx) file and open it. If Word opens it in Protected View, select Enable Editing.
Use Find (Ctrl+F or Cmd+F) and search for “[” to jump between the placeholders you need to replace.
Save a clean copy as a Word template (File → Save As → Word Template) so every new document starts from it.
Google Docs
Upload the .docx file to Google Drive.
Right-click it and choose Open with → Google Docs, then File → Save as Google Docs to keep an editable copy.
Use File → Make a copy for each new client so your master stays clean.
Excel and Google Sheets
Download the Excel (.xlsx) file. It has a blank sheet and a worked example.
Enter quantities, hours and rates: amounts, totals and tax calculate with built-in formulas.
To use Google Sheets, upload the file to Drive and choose Open with → Google Sheets; the formulas carry over.
PDF
Use Print or save as PDF in the template section above to print just the template, or fill it in Word or Google Docs first and export it (File → Save As → PDF in Word, File → Download → PDF document in Google Docs).
Example: Linden Interiors invoice for Harper & Co. Offices
A filled-in example for a office reception and meeting room refit. Both companies are fictional.
Invoice details
Invoice number: INV-0142
Invoice date: 3 June
Due date: 17 June
From: Linden Interiors
Bill to: Harper & Co. Offices
Line items
Item
Description
Qty / time
Rate
Amount
Design concept
Mood boards, layout and colour scheme
Fixed fee
$2,800.00
$2,800.00
Detailed design
Joinery drawings and lighting plan
Fixed fee
$3,400.00
$3,400.00
Furniture and fittings
Supplied at agreed price (see schedule)
1 item
$14,500.00
$14,500.00
Project management
Site visits and contractor coordination
12 hours
$95.00
$1,140.00
Totals
Subtotal: $21,840.00
Tax: Not charged in this example
Total due: $21,840.00
Payment terms: 14 days, by bank transfer or card link
Notes
Thank you for your business. Please quote the invoice number with your payment.
Send invoices from Angelwood
Angelwood’s invoicing creates invoices with line items, tax and discounts, can build an invoice from approved billable time, and lets clients view and pay through Stripe in their portal.
Name each line the way your quote or agreement did. If the client can match “Design concept” to what they approved, the invoice gets paid without questions.
02
Bill the way interior designers get paid.
Invoice deposits on furniture and fittings before ordering anything. Interior designers combine a design fee (fixed or hourly) with procurement, either at a disclosed mark-up or at trade price plus a fee.
03
Keep the evidence close.
Be transparent about any mark-up on goods supplied. Reference the approved quote, timesheet or report behind each invoice, so any query is answered in one message.
Either the client buys directly at the designer’s trade price plus a fee, or the designer supplies goods at a disclosed mark-up. In both cases, take a deposit before ordering and keep goods on separate lines from design fees.
What payment terms should I put on an invoice?+
Fourteen or thirty days are the most common. Write the actual due date on the invoice as well as the terms, and include every way the client can pay.
Do I need to number my invoices?+
Yes. Give every invoice a unique number in sequence, such as INV-0042. It makes payments easy to match and is required for tax records in many countries.
Can I edit this template in Word or Google Docs?+
Yes. Download the Word (.docx) file and open it in Microsoft Word, or upload it to Google Drive and choose Open with → Google Docs. There’s also a Markdown version for any text editor. No account or email address is needed.
How do I save it as a PDF?+
Fill it in, then export it: File → Save As → PDF in Word, or File → Download → PDF document in Google Docs. On this page you can also print just the template or save it as a PDF from your browser’s print dialog.
Does the Excel version calculate totals?+
Yes. Enter quantities, hours and rates and the amounts, subtotal, tax and total calculate automatically. It also works in Google Sheets: upload it to Drive and open it with Google Sheets.