An invoice template
for Google Docs.

Google Docs is a good fit for invoicing if you send a handful of invoices a month and want everything in Google Drive. You download the Word version of this template, open it with Google Docs, and keep it as your master. Each invoice is a copy of that master, saved as a PDF before you send it.

Google Docs tables don’t calculate totals. If you want amounts and tax worked out for you, use the Excel version in Google Sheets instead (the steps are below). The full template, with a guide to every field, is on the free invoice template page.

1. Download the Word (.docx) version of the invoice template.
2. Go to Google Drive and choose New → File upload, then pick the file.
3. Right-click the uploaded file and choose Open with → Google Docs.
4. Select File → Save as Google Docs. This creates an editable Google Docs version; name it “Invoice template — master”.
5. For each invoice, open the master and choose File → Make a copy, named with the invoice number and client, e.g. “INV-0142 Fernhill”.
6. Replace the placeholders with Edit → Find and replace (Ctrl+H or Cmd+Shift+H): search for “[Client company]”, “[Invoice number]” and so on.
7. Add line items: right-click inside the table and choose Insert row below. Work out each amount and the total yourself, or use the Sheets version.
8. Send it as a PDF: File → Download → PDF document, then attach it, or use File → Email → Email this file and choose PDF.

• Keep a log of invoice numbers in a Google Sheet so numbers stay unique and sequential.
• Put your logo in the header (Insert → Headers & footers → Header) so it stays at the top of every page.
• Lock the master: share it with colleagues as Viewer and ask them to make a copy, so nobody overwrites it.
• Want automatic totals? Upload the Excel (.xlsx) version to Drive and choose Open with → Google Sheets. Enter quantities and rates and the amounts, subtotal, tax and total calculate.
• Don’t send the editable Doc link to clients. A PDF can’t be changed by accident and looks the same on every device.

Invoice details

• Invoice number: [INV-0001]
• Invoice date: [Date]
• Due date: [Date — e.g. 14 days after the invoice date]
• Tax or business ID: [Tax or business ID]

From

• Business name: [Your business name]
• Address: [Address]
• Email: [Email]
• Tax or VAT number: [If registered]

Bill to

• Client: [Client company]
• Contact: [Name, email]
• Address: [Address]
• Client reference or PO: [If provided]

Line items

Totals

• Subtotal: [Amount]
• Discount: [If any]
• Tax: [Rate and amount, if you’re registered]
• Total due: [Amount and currency]

Payment

• Payment terms: [e.g. 14 days]
• How to pay: [Bank details or payment link]
• Late payment: [Your late payment terms, if any]

Notes

[Anything the client needs to know, such as what the invoice covers, a reference to the approved quote or timesheet, or when final files will be released.]

A filled-in example for a event website and email templates. Both companies are fictional.

Invoice details

• Invoice number: INV-0142
• Invoice date: 3 June
• Due date: 17 June
• From: Sam Okafor
• Bill to: Riverbend Events

Line items

Totals

• Subtotal: $2,309.00
• Tax: Not charged in this example
• Total due: $2,309.00
• Payment terms: 14 days, by bank transfer or card link

Notes

Thank you for your business. Please quote the invoice number with your payment.

The main professional invoice page has the full guide and every download. · Word version · Excel version · PDF version