An editable design invoice with deliverables, revision rounds, usage rights, plus a filled-in example. Download it for Word, Excel or Google Docs without an email gate.
Word, Excel, Google Docs and PDF. No email required.
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INVOICETemplate preview · Example
01
Bill to
Fernhill Coffee Co., with contact, address and PO reference.
02
Line item
Discovery workshop: Half-day brand workshop and summary. Fixed fee at $900.00.
03
Total due
$5,985.00, due in 14 days.
04
How to pay
Bank transfer details or a card payment link, and your late payment terms.
What to include on a design invoice
A design invoice is a request for payment for work you’ve delivered. It needs to be clear enough that the client’s accounts team can approve it without coming back to you.
Field
Why it matters
Invoice number and date
Unique, sequential numbers make payments easy to match and keep tax records tidy.
Your details and the client’s
Business names, addresses and, if registered, your tax or VAT number.
Line items
What you did, how much and at what rate, in terms the client recognises from the agreement.
Due date and how to pay
An actual date, bank details or a payment link, and any late payment terms.
Revision rounds used
Shows the client that extra changes were beyond the agreed rounds
Licence or usage
Records which rights pass to the client and when
How graphic designers usually bill
Designers usually quote a fixed fee per deliverable with a set number of revision rounds, and charge an hourly rate for extra changes.
Invoice a deposit before concepts and the balance on final artwork, so you are never far out of pocket.
Release editable source files only once the final invoice is paid, and say so on the invoice.
List third-party costs such as fonts or stock images separately from your design fee.
Example: billing a brand identity refresh
Northlight Studio bills a brand identity in three invoices: 40% before the discovery workshop, 30% when Fernhill approves a logo concept, and the balance with the final artwork. The final invoice lists the packaging files and the two extra revision hours separately, and notes that editable source files are released on payment.
The template
Invoice details
Invoice number: [INV-0001]
Invoice date: [Date]
Due date: [Date — e.g. 14 days after the invoice date]
Revision rounds used: [Revision rounds used]
Licence or usage: [Licence or usage]
From
Business name: [Your business name]
Address: [Address]
Email: [Email]
Tax or VAT number: [If registered]
Bill to
Client: [Client company]
Contact: [Name, email]
Address: [Address]
Client reference or PO: [If provided]
Line items
Item
Description
Qty / time
Rate
Amount
Discovery workshop
[Half-day brand workshop and summary]
[Qty]
[Rate]
[Amount]
Logo design
[Three initial concepts, two revision rounds]
[Qty]
[Rate]
[Amount]
Brand guidelines
[12-page PDF: logo use, colour, type]
[Qty]
[Rate]
[Amount]
Packaging artwork
[Two bag sizes, print-ready files]
[Qty]
[Rate]
[Amount]
Additional revisions
[Changes beyond the agreed rounds]
[Qty]
[Rate]
[Amount]
Totals
Subtotal: [Amount]
Discount: [If any]
Tax: [Rate and amount, if you’re registered]
Total due: [Amount and currency]
Payment
Payment terms: [e.g. 14 days]
How to pay: [Bank details or payment link]
Late payment: [Your late payment terms, if any]
Notes
[Anything the client needs to know, such as what the invoice covers, a reference to the approved quote or timesheet, or when final files will be released.]
How to fill it in
Add your business details and the client’s, including any purchase order or reference they gave you.
Give the invoice the next number in your sequence and set the invoice and due dates.
List each item of work using the same names as your quote or agreement, such as “Discovery workshop”.
Show quantities, rates and amounts, then the subtotal, any discount, tax if you’re registered, and the total.
Fill in the revision rounds used and licence or usage, then add how to pay and your payment terms.
Check it against the agreement, attach what backs it up (for graphic designers, usually shows the client that extra changes were beyond the agreed rounds), and send it as a PDF or payment link.
Use it in Word, Excel, Google Docs or PDF
Microsoft Word
Download the Word (.docx) file and open it. If Word opens it in Protected View, select Enable Editing.
Use Find (Ctrl+F or Cmd+F) and search for “[” to jump between the placeholders you need to replace.
Save a clean copy as a Word template (File → Save As → Word Template) so every new document starts from it.
Google Docs
Upload the .docx file to Google Drive.
Right-click it and choose Open with → Google Docs, then File → Save as Google Docs to keep an editable copy.
Use File → Make a copy for each new client so your master stays clean.
Excel and Google Sheets
Download the Excel (.xlsx) file. It has a blank sheet and a worked example.
Enter quantities, hours and rates: amounts, totals and tax calculate with built-in formulas.
To use Google Sheets, upload the file to Drive and choose Open with → Google Sheets; the formulas carry over.
PDF
Use Print or save as PDF in the template section above to print just the template, or fill it in Word or Google Docs first and export it (File → Save As → PDF in Word, File → Download → PDF document in Google Docs).
Example: Northlight Studio invoice for Fernhill Coffee Co.
A filled-in example for a brand identity refresh. Both companies are fictional.
Invoice details
Invoice number: INV-0142
Invoice date: 3 June
Due date: 17 June
From: Northlight Studio
Bill to: Fernhill Coffee Co.
Line items
Item
Description
Qty / time
Rate
Amount
Discovery workshop
Half-day brand workshop and summary
Fixed fee
$900.00
$900.00
Logo design
Three initial concepts, two revision rounds
Fixed fee
$2,400.00
$2,400.00
Brand guidelines
12-page PDF: logo use, colour, type
Fixed fee
$1,500.00
$1,500.00
Packaging artwork
Two bag sizes, print-ready files
2 items
$450.00
$900.00
Additional revisions
Changes beyond the agreed rounds
3 hours
$95.00
$285.00
Totals
Subtotal: $5,985.00
Tax: Not charged in this example
Total due: $5,985.00
Payment terms: 14 days, by bank transfer or card link
Notes
Thank you for your business. Please quote the invoice number with your payment.
Send invoices from Angelwood
Angelwood’s invoicing creates invoices with line items, tax and discounts, can build an invoice from approved billable time, and lets clients view and pay through Stripe in their portal.
Name each line the way your quote or agreement did. If the client can match “Discovery workshop” to what they approved, the invoice gets paid without questions.
02
Bill the way graphic designers get paid.
Invoice a deposit before concepts and the balance on final artwork, so you are never far out of pocket. Designers usually quote a fixed fee per deliverable with a set number of revision rounds, and charge an hourly rate for extra changes.
03
Keep the evidence close.
List third-party costs such as fonts or stock images separately from your design fee. Reference the approved quote, timesheet or report behind each invoice, so any query is answered in one message.
Most designers invoice a deposit of 30–50% before starting, then the balance when final files are approved. For longer projects, invoice at each stage: discovery, concepts and final artwork.
Should I hand over source files before I’m paid?+
It’s common to deliver low-resolution or watermarked previews for approval and release the final, editable files once the invoice is paid. State this in your contract and on the invoice.
What payment terms should I put on an invoice?+
Fourteen or thirty days are the most common. Write the actual due date on the invoice as well as the terms, and include every way the client can pay.
Can I edit this template in Word or Google Docs?+
Yes. Download the Word (.docx) file and open it in Microsoft Word, or upload it to Google Drive and choose Open with → Google Docs. There’s also a Markdown version for any text editor. No account or email address is needed.
How do I save it as a PDF?+
Fill it in, then export it: File → Save As → PDF in Word, or File → Download → PDF document in Google Docs. On this page you can also print just the template or save it as a PDF from your browser’s print dialog.
Does the Excel version calculate totals?+
Yes. Enter quantities, hours and rates and the amounts, subtotal, tax and total calculate automatically. It also works in Google Sheets: upload it to Drive and open it with Google Sheets.