Notion
- Guests are free and see only the pages they are invited to
- Pages and databases can be shaped into almost any client hub
- Published sites, with a custom domain available as an add-on
- A usable free plan
NOTION & ASANA / COMPARISON
Notion vs Asana: which is better for client work?
Notion is a workspace you shape. Asana is a work manager with a client portal on its higher plan. Prices and guest rules checked on each vendor's site.
THE DECISIONAsana is the better choice for running client delivery, with approvals, proofing and a portal on Advanced. Notion costs less and makes a better home for documents and a hand-built client hub.
QUICK ANSWER
Choose Asana when deadlines, dependencies and sign-off drive the work: guests are unlimited and free from Starter, and Advanced ($24.99 per user billed annually) adds a client portal with approvals. Choose Notion when the work is document-led and you want to design the client space: guests are free, and Plus is $10 a seat billed annually. Neither lists invoicing or contracts.
WHO THIS IS FOR
Agencies and consultancies choosing between a flexible workspace and a structured work manager for client projects.
Structure against freedom
Asana is opinionated about work: a task has an owner, a date and a status, and projects roll up into portfolios on Advanced. That structure is what lets it offer approvals and proofing as real features, because it knows what a deliverable is.
Notion knows only pages and databases. You can model the same things, and many consultancies do, but an approval in Notion is a property someone changes or a comment someone leaves. It works when a team is disciplined and the client is cooperative. It gives you nothing to point to when a client later disputes what they agreed.
Free guests in both, with different edges
Both tools let clients in without paying. Asana's guests are unlimited from the Starter plan and do not add to the licence count. Notion's guests are free on every plan and see only the pages they are invited to, with a limit of 10 on the Free plan and higher limits on paid plans.
The experience differs. A Notion guest lands on a page you designed, which can read like a small website for that client. An Asana guest lands in a project, or on Advanced in the client portal, which shows updates, deliverables, feedback and approvals. Notion looks more bespoke; Asana asks less of you to keep it current.
The price gap is real
For ten people billed annually, Notion Plus is $100 a month and Notion Business is $200. Asana Starter is $109.90 and Asana Advanced is $249.90. Plan for plan Notion is cheaper, and at the top the gap is about $50 a month.
Asana's extra cost comes with time tracking on Advanced. Notion lists no time tracking at any price, and a custom domain for published pages costs $8 a month per domain billed annually. An agency that bills by the hour should add a time tracker to Notion's price before comparing.
DIFFERENT STRENGTHS
What each one is good at.
Asana
- Unlimited free guests from the Starter plan
- A client portal for updates, deliverables, feedback and approvals on Advanced
- Approvals and proofing built in on Advanced
- Forms on every paid plan, with branching on Advanced
THE DETAILS, SIDE BY SIDE
Compare them for client work.
Notion and Asana details come from each vendor's own website, checked in November 2026. Angelwood publishes this page, so our column is marked. Scroll the table on smaller screens.
| For client work | Notion | Asana | AngelwoodOur product |
|---|---|---|---|
| How it is priced | Per seat | Per user | Flat plans by team seats and client portals, from $99/month |
| Free plan | Yes, with up to 10 guests | Personal plan, up to 2 users | No; 14-day free trial |
| How clients get access | Free guests, invited page by page | Unlimited free guests from Starter; client portal on Advanced | Every client gets a portal; clients need no paid seat |
| Client approvals | Not listed | Approvals and proofing on Advanced | Included; multiple approval steps on Agency |
| Forms and intake | Basic forms on Free; custom forms on Plus | Forms from Starter; branching on Advanced | Requests tracked as requested, received and reviewed |
| Branded client portal | Build your own from pages; custom domain is a paid add-on | Client portal on Advanced; custom domain not listed | Included; logo and colours on Growth, custom domain on Agency |
| Invoices and online payment | Not listed | Not listed | Invoices with online payment through Stripe |
| Proposals and e-signature | Not listed | Not listed | Proposals with e-signature, and estimates |
| Time tracking | Not listed | On Advanced; timesheets are a paid add-on | Timers, timesheets and utilisation reports |
How clients get access in Notion and Asana
Notion
Notion guests are free and can only open the individual pages they are invited to. The Free plan allows up to 10 guests; Notion's help centre gives higher limits on paid plans (100 on Plus and 250 on Business).
People on your own organisation's email domains are added as paid members, not guests, so guests are for clients and contractors.
Asana
Asana lets you invite unlimited free guests from the Starter plan, and guests do not add to your licence count. That is the cheapest way on this page to let a client see a project.
Asana also sells a Client Management package at the same Starter and Advanced prices. Its client portal, which carries status updates, deliverables, feedback and approvals, is on Advanced only. Clients use the portal without taking a seat.
Approvals and feedback
Notion
Notion does not list an approval feature or a client portal. A client hub in Notion is something you build: a shared page per client, a database of deliverables, and a status property the client changes or comments on.
Asana
Approvals and proofing are Advanced features in Asana. On Starter you can still send a status update on any project, because status updates are on every plan, but a formal approval step needs the higher plan.
Billing, contracts and time
Notion
Invoicing, online payment, e-signature and time tracking are not listed on Notion's site. Agencies that run on Notion pair it with separate tools for each.
Asana
Asana's site does not list invoicing, online payment, proposals or contracts. Time tracking (estimated against actual time) is on Advanced, and Timesheets & Budgets is sold as a paid add-on whose price is not published on the pricing page.
PRICE & PLAN CONTEXT
What each one costs.
NOTION / PUBLISHED PRICING
$10 per seat/monthPlus, billed annually ($120 a year; $12 billed monthly). Business is $20 billed annually ($24 monthly). There is a free plan, and guests are free on every plan.
Notion pricing pageASANA / PUBLISHED PRICING
$10.99 per user/monthStarter, billed annually ($13.49 billed monthly). Advanced is $24.99 per user billed annually ($30.49 monthly) and is the plan with the client portal, approvals and proofing. The free Personal plan covers up to 2 users.
Asana pricing pageEVERY PUBLISHED PLAN
Notion and Asana plans and prices.
Monthly prices in US dollars, read from each vendor's pricing page in November 2026. Scroll the table on smaller screens.
| Plan | Billed annually | Billed monthly | What it adds |
|---|---|---|---|
| Notion Free | Free | Free | Up to 10 guests; basic forms; 1 notion.site domain |
| Notion Plus | $10 per user | $12 per user | Custom forms; 5 notion.site domains |
| Notion Business | $20 per user | $24 per user | Higher guest limit |
| Notion Enterprise | Custom | Not published | Custom price |
| Asana Personal | Free | Free | Free, up to 2 users |
| Asana Starter | $10.99 per user | $13.49 per user | Unlimited free guests, forms, status updates |
| Asana Advanced | $24.99 per user | $30.49 per user | Client portal, approvals, proofing, portfolios, time tracking |
| Asana Enterprise | Custom | Not published | Custom price; controls over who may invite outside guests |
A WORKED EXAMPLE
What a team of 3, 10 or 20 pays each month.
Calculated from the published annual-billing prices above for your own team only, including seat minimums and team add-ons. Client seats, taxes and optional add-ons are not included. Angelwood's row is our own product, from our pricing page.
| Plan | 3 people | 10 people | 20 people |
|---|---|---|---|
| Notion Plus | $30 | $100 | $200 |
| Notion Business | $60 | $200 | $400 |
| Asana Starter | $32.97 | $109.90 | $219.80 |
| Asana Advanced | $74.97 | $249.90 | $499.80 |
| Angelwood | $99 (Starter) | $249 (Growth) | $499 (Agency) |
BEFORE YOU COMMIT
What to watch for.
Notion
- A custom domain for published pages is an add-on at $8 a month per domain billed annually ($10 monthly), and it also removes Notion branding.
- Because access is page by page, sharing the wrong parent page can show a client more than you meant to.
Asana
- The features agencies want most for clients (portal, approvals, proofing, portfolios) all sit on Advanced, which more than doubles the per-user price of Starter.
- Controlling which team members may invite outside guests is an Enterprise feature.
CHOOSE AROUND YOUR WORK
Which fits your team?
Choose Notion when…
- You want to design the client space yourself
- Documentation and knowledge matter as much as tasks
- You have someone willing to build and maintain the setup
Choose Asana when…
- You want clients in a portal without paying for their seats
- Approvals and proofing on deliverables matter to you
- Your team is comfortable paying per user for the Advanced plan
THE CLIENT SIDE
Where Angelwood fits.
Angelwood publishes this page. It is not a replacement for every use of Notion or Asana; this is what it adds for firms that do client work.
A client space that stays current
Angelwood gives every client a portal that fills from the work: updates drafted from your notes or from a connected project tool such as Asana, reviewed by your team before the client sees them.
A record of what the client approved
Approvals in Angelwood are requests with an owner, a date and a recorded decision, so there is a history of who approved what and when. Agency plans add multiple approval steps.
Proposals, invoices and time next to the work
Every Angelwood plan includes proposals with e-signature, invoices clients pay through Stripe in their portal, and time tracking. Neither product on this page lists invoicing or contracts.
GOOD QUESTIONS
Notion vs Asana FAQs
Is Notion cheaper than Asana?
Yes at published annual prices. Notion Plus is $10 per seat and Business is $20; Asana Starter is $10.99 per user and Advanced is $24.99. Both have free plans: Notion's allows up to 10 guests and Asana's covers 2 users.
Can Notion replace Asana?
For small, document-led projects it can. Notion tracks tasks in databases you design. It does not list approvals, proofing, portfolios or time tracking, which Asana includes on its Advanced plan, so teams running many dated deliverables usually keep a work manager.
Which is better for sharing work with clients?
Asana if clients need to approve work, because its Advanced plan has a client portal with approvals and proofing. Notion if clients mainly read documents, because guests are free and see only the pages you share.
Do Notion and Asana charge for client guests?
No. Notion guests are free on every plan, within a guest limit. Asana allows unlimited free guests from the Starter plan, and clients use the Advanced client portal without taking a seat.
YOUR NEXT STEP
See how client work looks in Angelwood.
Start your 14-day free trial. Cancel before it ends and you pay nothing.