ClickUp
- A free plan with unlimited members
- Unlimited forms and basic time tracking from the $9 Core plan
- Unlimited read-only guests on paid plans
- Tasks, docs and chat in one workspace
CLICKUP & NOTION / COMPARISON
ClickUp vs Notion: which is better for client work?
One is a task system with docs added. The other is a document workspace you shape into a tracker. Prices and guest rules checked on each vendor's site.
THE DECISIONClickUp is the better project tool out of the box, with time tracking, forms and dashboards included. Notion is the better place to build a client hub by hand, because guests are free and see only the pages you share.
QUICK ANSWER
Choose ClickUp to run delivery: tasks, timesheets and dashboards are built in from $9 to $17 per user billed yearly. Choose Notion when what clients need is a tidy shared space of documents and trackers: guests are free, invited page by page, and Plus is $10 a seat billed annually. Neither lists approvals, invoicing or contracts.
WHO THIS IS FOR
Small agencies and consultancies deciding between a structured task tool and a flexible workspace.
A tool that is built against a tool you build
ClickUp arrives with the parts of project management already made: task statuses, assignees, dashboards from the Business plan, basic time tracking from Core and timesheets from Business. You configure it, but you do not invent it.
Notion gives you pages and databases and leaves the structure to you. That is why agency client hubs in Notion can look so good, and also why they vary so much in quality. Someone has to design the template, keep it consistent across clients and fix it when it drifts. If nobody on the team enjoys that work, the flexibility is a cost.
How each one treats the client
In Notion, a guest is free and can open only the individual pages they are invited to. The Free plan allows up to 10 guests, and Notion's help centre gives higher limits on paid plans. That page-by-page model fits client work well: one hub page per client, shared with that client alone.
In ClickUp, a client is a guest in your workspace. Read-only guests are unlimited on paid plans, and editing guests are capped by plan (5 plus 2 per extra paid user on Core). The client sees tasks and lists as your team does, which is more detail than most clients want and less polish than a Notion page.
Costs beyond the seat price
For ten people billed annually, Notion Plus is $100 a month and ClickUp Core is $90, so the seat prices are close. The difference is in what you add. Notion lists no time tracking, so an agency that bills hours needs a second tool. A custom domain for published Notion pages is an add-on at $8 a month per domain billed annually.
ClickUp includes time tracking but keeps branding control for its most expensive plans: white labelling and removing ClickUp branding from forms are on Max and Enterprise. If a branded client experience matters, neither tool gives it to you cheaply.
DIFFERENT STRENGTHS
What each one is good at.
Notion
- Guests are free and see only the pages they are invited to
- Pages and databases can be shaped into almost any client hub
- Published sites, with a custom domain available as an add-on
- A usable free plan
THE DETAILS, SIDE BY SIDE
Compare them for client work.
ClickUp and Notion details come from each vendor's own website, checked in November 2026. Angelwood publishes this page, so our column is marked. Scroll the table on smaller screens.
| For client work | ClickUp | Notion | AngelwoodOur product |
|---|---|---|---|
| How it is priced | Per user | Per seat | Flat plans by team seats and client portals, from $99/month |
| Free plan | Free Forever, unlimited members | Yes, with up to 10 guests | No; 14-day free trial |
| How clients get access | Guest seats capped by plan; unlimited read-only guests on paid plans | Free guests, invited page by page | Every client gets a portal; clients need no paid seat |
| Client approvals | Not listed; attachment annotation from Business | Not listed | Included; multiple approval steps on Agency |
| Forms and intake | 1 form on Free; unlimited from Core | Basic forms on Free; custom forms on Plus | Requests tracked as requested, received and reviewed |
| Branded client portal | No portal listed; white labelling on Max and Enterprise | Build your own from pages; custom domain is a paid add-on | Included; logo and colours on Growth, custom domain on Agency |
| Invoices and online payment | Not listed | Not listed | Invoices with online payment through Stripe |
| Proposals and e-signature | Not listed | Not listed | Proposals with e-signature, and estimates |
| Time tracking | Basic from Core; timesheets from Business | Not listed | Timers, timesheets and utilisation reports |
How clients get access in ClickUp and Notion
ClickUp
ClickUp caps guests who can edit. Core includes 5 guest seats plus 2 for each additional paid user; Business includes 10 plus 5 for each additional paid user. Read-only guests are unlimited on paid plans.
On Free Forever, guests are unlimited but have full create and edit rights that cannot be changed, so the free plan is a poor fit for client access.
Notion
Notion guests are free and can only open the individual pages they are invited to. The Free plan allows up to 10 guests; Notion's help centre gives higher limits on paid plans (100 on Plus and 250 on Business).
People on your own organisation's email domains are added as paid members, not guests, so guests are for clients and contractors.
Approvals and feedback
ClickUp
ClickUp's pricing page lists attachment annotation from the Business plan, which covers feedback on a file. It does not list a client approval record or a client portal.
Notion
Notion does not list an approval feature or a client portal. A client hub in Notion is something you build: a shared page per client, a database of deliverables, and a status property the client changes or comments on.
Billing, contracts and time
ClickUp
Basic time tracking starts on Core and timesheets on Business; timesheet approvals are on Max and Enterprise. Invoicing, online payment, proposals and contracts are not listed.
Notion
Invoicing, online payment, e-signature and time tracking are not listed on Notion's site. Agencies that run on Notion pair it with separate tools for each.
PRICE & PLAN CONTEXT
What each one costs.
CLICKUP / PUBLISHED PRICING
$9 per user/monthCore, billed yearly (ClickUp lists a regular price of $12). Business is $17 billed yearly (regular price $25). Free Forever has unlimited members. ClickUp offers a 30-day refund.
ClickUp pricing pageNOTION / PUBLISHED PRICING
$10 per seat/monthPlus, billed annually ($120 a year; $12 billed monthly). Business is $20 billed annually ($24 monthly). There is a free plan, and guests are free on every plan.
Notion pricing pageEVERY PUBLISHED PLAN
ClickUp and Notion plans and prices.
Monthly prices in US dollars, read from each vendor's pricing page in November 2026. Scroll the table on smaller screens.
| Plan | Billed annually | Billed monthly | What it adds |
|---|---|---|---|
| ClickUp Free Forever | Free | Free | Unlimited members; guests get full edit rights |
| ClickUp Core | $9 per user | Not published | 5 guest seats plus 2 per extra paid user; unlimited forms; basic time tracking |
| ClickUp Business | $17 per user | Not published | 10 guest seats plus 5 per extra paid user; dashboards; timesheets |
| ClickUp Max | $100 per user | Not published | White labelling, form branding removal, timesheet approvals |
| ClickUp Enterprise | Custom | Not published | Custom price |
| Notion Free | Free | Free | Up to 10 guests; basic forms; 1 notion.site domain |
| Notion Plus | $10 per user | $12 per user | Custom forms; 5 notion.site domains |
| Notion Business | $20 per user | $24 per user | Higher guest limit |
| Notion Enterprise | Custom | Not published | Custom price |
A WORKED EXAMPLE
What a team of 3, 10 or 20 pays each month.
Calculated from the published annual-billing prices above for your own team only, including seat minimums and team add-ons. Client seats, taxes and optional add-ons are not included. Angelwood's row is our own product, from our pricing page.
| Plan | 3 people | 10 people | 20 people |
|---|---|---|---|
| ClickUp Core | $27 | $90 | $180 |
| ClickUp Business | $51 | $170 | $340 |
| ClickUp Max | $300 | $1000 | $2000 |
| Notion Plus | $30 | $100 | $200 |
| Notion Business | $60 | $200 | $400 |
| Angelwood | $99 (Starter) | $249 (Growth) | $499 (Agency) |
BEFORE YOU COMMIT
What to watch for.
ClickUp
- White labelling and removing ClickUp branding from forms are Max and Enterprise features. Max is $100 per user billed yearly.
- ClickUp's pricing page shows a yearly price and a higher regular price without labelling the regular price as the monthly rate, so check the monthly cost at checkout.
Notion
- A custom domain for published pages is an add-on at $8 a month per domain billed annually ($10 monthly), and it also removes Notion branding.
- Because access is page by page, sharing the wrong parent page can show a client more than you meant to.
CHOOSE AROUND YOUR WORK
Which fits your team?
Choose ClickUp when…
- You want the most features for the lowest per-user price
- Clients mostly need read-only access
- Your team wants docs and tasks in the same tool
Choose Notion when…
- You want to design the client space yourself
- Documentation and knowledge matter as much as tasks
- You have someone willing to build and maintain the setup
THE CLIENT SIDE
Where Angelwood fits.
Angelwood publishes this page. It is not a replacement for every use of ClickUp or Notion; this is what it adds for firms that do client work.
A client space you do not have to build
Angelwood gives every client a portal with updates, approvals, requests, files and invoices already in place. It has its own projects and tasks, or it drafts updates from a connected project tool such as ClickUp.
A record of what the client approved
Approvals in Angelwood are requests with an owner, a date and a recorded decision, so there is a history of who approved what and when. Agency plans add multiple approval steps.
Proposals, invoices and time next to the work
Every Angelwood plan includes proposals with e-signature, invoices clients pay through Stripe in their portal, and time tracking. Neither product on this page lists invoicing or contracts.
GOOD QUESTIONS
ClickUp vs Notion FAQs
Is Notion or ClickUp better for project management?
ClickUp, if you want project management ready-made: it includes dashboards, time tracking and timesheets on its paid plans. Notion can track projects with databases, but you design the system yourself and it lists no time tracking.
Which is cheaper, ClickUp or Notion?
They are close. ClickUp Core is $9 per user billed yearly and Notion Plus is $10 per seat billed annually ($12 monthly). ClickUp Business is $17 and Notion Business is $20. Both have free plans.
Can clients access Notion or ClickUp without paying?
Yes. Notion guests are free and see only the pages they are invited to, with up to 10 guests on the Free plan. ClickUp allows unlimited read-only guests on paid plans and a capped number of guests who can edit.
Can I use Notion as a client portal?
You can build one: a shared page per client with a deliverables database and embedded documents. Notion does not list approvals, invoicing or e-signature, so those steps happen in other tools, and a custom domain is a paid add-on.
YOUR NEXT STEP
See how client work looks in Angelwood.
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