# Web Design invoice

Replace everything in [brackets] and delete lines that don’t apply.

---

## Invoice details

Invoice number: [INV-0001]
Invoice date: [Date]
Due date: [Date — e.g. 14 days after the invoice date]
Project stage: [Project stage]
Third-party costs: [Third-party costs]

## From

Business name: [Your business name]
Address: [Address]
Email: [Email]
Tax or VAT number: [If registered]

## Bill to

Client: [Client company]
Contact: [Name, email]
Address: [Address]
Client reference or PO: [If provided]

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Discovery and sitemap | [Workshop, sitemap and page plan] | [Qty] | [Rate] | [Amount] |
| Design | [Homepage and two inner-page designs, desktop and mobile] | [Qty] | [Rate] | [Amount] |
| Build | [Five pages in Webflow with CMS blog] | [Qty] | [Rate] | [Amount] |
| Booking integration | [Embed and test third-party booking widget] | [Qty] | [Rate] | [Amount] |
| Training | [One-hour editor training session] | [Qty] | [Rate] | [Amount] |

## Totals

Subtotal: [Amount]
Discount: [If any]
Tax: [Rate and amount, if you’re registered]
Total due: [Amount and currency]

## Payment

Payment terms: [e.g. 14 days]
How to pay: [Bank details or payment link]
Late payment: [Your late payment terms, if any]

## Notes

[Anything the client needs to know, such as what the invoice covers, a reference to the approved quote or timesheet, or when final files will be released.]

---

## Before you send it

- [ ] The invoice number is unique and next in sequence.
- [ ] Client details and any PO number are correct.
- [ ] Every line matches what was agreed or approved.
- [ ] Project stage is filled in.
- [ ] Third-party costs is filled in.
- [ ] The total, tax and currency are right.
- [ ] The due date is written as a date.
- [ ] Payment details or a payment link are included.

---

# Example: Brightpath Web invoice for Northfield Physio

A filled-in example for a five-page website with online booking. Both companies are fictional.

## Invoice details

Invoice number: INV-0142
Invoice date: 3 June
Due date: 17 June
From: Brightpath Web
Bill to: Northfield Physio

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Discovery and sitemap | Workshop, sitemap and page plan | Fixed fee | $800.00 | $800.00 |
| Design | Homepage and two inner-page designs, desktop and mobile | Fixed fee | $2,600.00 | $2,600.00 |
| Build | Five pages in Webflow with CMS blog | Fixed fee | $3,200.00 | $3,200.00 |
| Booking integration | Embed and test third-party booking widget | 4 hours | $110.00 | $440.00 |
| Training | One-hour editor training session | 1 hour | $110.00 | $110.00 |

## Totals

Subtotal: $7,150.00
Tax: Not charged in this example
Total due: $7,150.00
Payment terms: 14 days, by bank transfer or card link

## Notes

Thank you for your business. Please quote the invoice number with your payment.

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