# Video Production invoice

Replace everything in [brackets] and delete lines that don’t apply.

---

## Invoice details

Invoice number: [INV-0001]
Invoice date: [Date]
Due date: [Date — e.g. 14 days after the invoice date]
Crew and kit: [Crew and kit]

## From

Business name: [Your business name]
Address: [Address]
Email: [Email]
Tax or VAT number: [If registered]

## Bill to

Client: [Client company]
Contact: [Name, email]
Address: [Address]
Client reference or PO: [If provided]

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Pre-production | [Script, storyboard, shot list, scheduling] | [Qty] | [Rate] | [Amount] |
| Shoot day | [Director, camera operator, sound, kit] | [Qty] | [Rate] | [Amount] |
| Editing | [Two-minute film, two revision rounds] | [Qty] | [Rate] | [Amount] |
| Colour grade and sound mix | [Final film and cut-downs] | [Qty] | [Rate] | [Amount] |
| Music licence | [Stock track, at cost] | [Qty] | [Rate] | [Amount] |

## Totals

Subtotal: [Amount]
Discount: [If any]
Tax: [Rate and amount, if you’re registered]
Total due: [Amount and currency]

## Payment

Payment terms: [e.g. 14 days]
How to pay: [Bank details or payment link]
Late payment: [Your late payment terms, if any]

## Notes

[Anything the client needs to know, such as what the invoice covers, a reference to the approved quote or timesheet, or when final files will be released.]

---

## Before you send it

- [ ] The invoice number is unique and next in sequence.
- [ ] Client details and any PO number are correct.
- [ ] Every line matches what was agreed or approved.
- [ ] Crew and kit is filled in.
- [ ] The total, tax and currency are right.
- [ ] The due date is written as a date.
- [ ] Payment details or a payment link are included.

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# Example: Reelhouse Films invoice for Carrow Health

A filled-in example for a two-minute brand film and three social cut-downs. Both companies are fictional.

## Invoice details

Invoice number: INV-0142
Invoice date: 3 June
Due date: 17 June
From: Reelhouse Films
Bill to: Carrow Health

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Pre-production | Script, storyboard, shot list, scheduling | 3 days | $650.00 | $1,950.00 |
| Shoot day | Director, camera operator, sound, kit | 2 days | $2,400.00 | $4,800.00 |
| Editing | Two-minute film, two revision rounds | 5 days | $600.00 | $3,000.00 |
| Colour grade and sound mix | Final film and cut-downs | Fixed fee | $1,200.00 | $1,200.00 |
| Music licence | Stock track, at cost | 1 item | $199.00 | $199.00 |

## Totals

Subtotal: $11,149.00
Tax: Not charged in this example
Total due: $11,149.00
Payment terms: 14 days, by bank transfer or card link

## Notes

Thank you for your business. Please quote the invoice number with your payment.

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