# Photography invoice

Replace everything in [brackets] and delete lines that don’t apply.

---

## Invoice details

Invoice number: [INV-0001]
Invoice date: [Date]
Due date: [Date — e.g. 14 days after the invoice date]
Usage licence: [Usage licence]
Booking fee paid: [Booking fee paid]

## From

Business name: [Your business name]
Address: [Address]
Email: [Email]
Tax or VAT number: [If registered]

## Bill to

Client: [Client company]
Contact: [Name, email]
Address: [Address]
Client reference or PO: [If provided]

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Shoot day | [Full day, studio and on location] | [Qty] | [Rate] | [Amount] |
| Editing and retouching | [40 final images] | [Qty] | [Rate] | [Amount] |
| Usage licence | [Web and social, 2 years, worldwide] | [Qty] | [Rate] | [Amount] |
| Studio hire | [At cost] | [Qty] | [Rate] | [Amount] |

## Totals

Subtotal: [Amount]
Discount: [If any]
Tax: [Rate and amount, if you’re registered]
Total due: [Amount and currency]

## Payment

Payment terms: [e.g. 14 days]
How to pay: [Bank details or payment link]
Late payment: [Your late payment terms, if any]

## Notes

[Anything the client needs to know, such as what the invoice covers, a reference to the approved quote or timesheet, or when final files will be released.]

---

## Before you send it

- [ ] The invoice number is unique and next in sequence.
- [ ] Client details and any PO number are correct.
- [ ] Every line matches what was agreed or approved.
- [ ] Usage licence is filled in.
- [ ] Booking fee paid is filled in.
- [ ] The total, tax and currency are right.
- [ ] The due date is written as a date.
- [ ] Payment details or a payment link are included.

---

# Example: Coldwater Photography invoice for Juniper Skincare

A filled-in example for a product and lifestyle shoot. Both companies are fictional.

## Invoice details

Invoice number: INV-0142
Invoice date: 3 June
Due date: 17 June
From: Coldwater Photography
Bill to: Juniper Skincare

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Shoot day | Full day, studio and on location | 1 day | $1,600.00 | $1,600.00 |
| Editing and retouching | 40 final images | 40 items | $25.00 | $1,000.00 |
| Usage licence | Web and social, 2 years, worldwide | Fixed fee | $800.00 | $800.00 |
| Studio hire | At cost | 1 day | $450.00 | $450.00 |

## Totals

Subtotal: $3,850.00
Tax: Not charged in this example
Total due: $3,850.00
Payment terms: 14 days, by bank transfer or card link

## Notes

Thank you for your business. Please quote the invoice number with your payment.

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