# Past Due invoice

Replace everything in [brackets] and delete lines that don’t apply.

---

## Invoice details

Invoice number: [INV-0001]
Invoice date: [Date]
Due date: [Date — e.g. 14 days after the invoice date]
Tax or business ID: [Tax or business ID]
Original due date: [Date]
Days overdue: [Number]
Status: PAST DUE

## From

Business name: [Your business name]
Address: [Address]
Email: [Email]
Tax or VAT number: [If registered]

## Bill to

Client: [Client company]
Contact: [Name, email]
Address: [Address]
Client reference or PO: [If provided]

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Project work | [Agreed deliverables, phase 1] | [Qty] | [Rate] | [Amount] |
| Additional hours | [Changes requested 4–8 May] | [Qty] | [Rate] | [Amount] |
| Software licence | [Template purchased for the project, at cost] | [Qty] | [Rate] | [Amount] |

## Totals

Subtotal: [Amount]
Discount: [If any]
Tax: [Rate and amount, if you’re registered]
Total due: [Amount and currency]

## Payment

Payment terms: [e.g. 14 days]
How to pay: [Bank details or payment link]
Late payment: [Your late payment terms, if any]

## Notes

This invoice is now past due. Please pay the outstanding amount by [date], or reply to let us know when payment will be made.

## Reminder emails

Day 1 after the due date — Subject: Invoice [number] — friendly reminder

Hi [Name], a quick reminder that invoice [number] for [amount] was due on [date]. Here it is again: [link]. If it’s already on its way, thank you, and please ignore this.

Day 7 — Subject: Invoice [number] is now 7 days overdue

Hi [Name], invoice [number] for [amount] is now a week overdue. Could you let me know when we can expect payment? If something is holding it up, such as a PO or the wrong contact, tell me and I’ll sort it.

Day 21 — Subject: Overdue invoice [number] — action needed

Hi [Name], invoice [number] for [amount] is now three weeks overdue. Under our agreement, we’ll pause further work until it’s settled. Please pay by [date] or call me to agree a payment plan.

---

## Before you send it

- [ ] The invoice is marked “Past due” with the original due date.
- [ ] The amount outstanding accounts for any part payments.
- [ ] You’ve confirmed you have the right contact and PO.
- [ ] The consequence you mention is in your agreement.
- [ ] You’ve offered a way to talk or agree a payment plan.
- [ ] Payment details or a payment link are included.

---

# Example: Sam Okafor invoice for Riverbend Events

A filled-in example for a event website and email templates. Both companies are fictional.

## Invoice details

Invoice number: INV-0142
Invoice date: 3 June
Due date: 17 June
From: Sam Okafor
Bill to: Riverbend Events

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Project work | Agreed deliverables, phase 1 | Fixed fee | $1,800.00 | $1,800.00 |
| Additional hours | Changes requested 4–8 May | 6 hours | $75.00 | $450.00 |
| Software licence | Template purchased for the project, at cost | 1 item | $59.00 | $59.00 |

## Totals

Subtotal: $2,309.00
Tax: Not charged in this example
Total due: $2,309.00
Payment terms: 14 days, by bank transfer or card link

## Notes

PAST DUE: this invoice was due on 17 June. Please pay by 1 July or let us know when payment will be made.

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