# Law Firm invoice

Replace everything in [brackets] and delete lines that don’t apply.

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## Invoice details

Invoice number: [INV-0001]
Invoice date: [Date]
Due date: [Date — e.g. 14 days after the invoice date]
Matter number and name: [Matter number and name]
Timekeeper and rate: [Timekeeper and rate]
Disbursements: [Disbursements]

## From

Business name: [Your business name]
Address: [Address]
Email: [Email]
Tax or VAT number: [If registered]

## Bill to

Client: [Client company]
Contact: [Name, email]
Address: [Address]
Client reference or PO: [If provided]

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Review of draft lease | [Partner time, 12 March] | [Qty] | [Rate] | [Amount] |
| Call with client | [Associate time, 14 March] | [Qty] | [Rate] | [Amount] |
| Mark-up and negotiation | [Associate time, 15–19 March] | [Qty] | [Rate] | [Amount] |
| Land registry search fee | [Disbursement at cost] | [Qty] | [Rate] | [Amount] |

## Totals

Subtotal: [Amount]
Discount: [If any]
Tax: [Rate and amount, if you’re registered]
Total due: [Amount and currency]

## Payment

Payment terms: [e.g. 14 days]
How to pay: [Bank details or payment link]
Late payment: [Your late payment terms, if any]

## Notes

[Anything the client needs to know, such as what the invoice covers, a reference to the approved quote or timesheet, or when final files will be released.]

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## Before you send it

- [ ] The invoice number is unique and next in sequence.
- [ ] Client details and any PO number are correct.
- [ ] Every line matches what was agreed or approved.
- [ ] Matter number and name is filled in.
- [ ] Timekeeper and rate is filled in.
- [ ] Disbursements is filled in.
- [ ] The total, tax and currency are right.
- [ ] The due date is written as a date.
- [ ] Payment details or a payment link are included.

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# Example: Hollis & Grant LLP invoice for Westbrook Holdings

A filled-in example for a commercial lease negotiation. Both companies are fictional.

## Invoice details

Invoice number: INV-0142
Invoice date: 3 June
Due date: 17 June
From: Hollis & Grant LLP
Bill to: Westbrook Holdings

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Review of draft lease | Partner time, 12 March | 2.4 hours | $380.00 | $912.00 |
| Call with client | Associate time, 14 March | 0.6 hours | $240.00 | $144.00 |
| Mark-up and negotiation | Associate time, 15–19 March | 6.5 hours | $240.00 | $1,560.00 |
| Land registry search fee | Disbursement at cost | 1 item | $45.00 | $45.00 |

## Totals

Subtotal: $2,661.00
Tax: Not charged in this example
Total due: $2,661.00
Payment terms: 14 days, by bank transfer or card link

## Notes

Thank you for your business. Please quote the invoice number with your payment.

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