# Hourly invoice

Replace everything in [brackets] and delete lines that don’t apply.

---

## Invoice details

Invoice number: [INV-0001]
Invoice date: [Date]
Due date: [Date — e.g. 14 days after the invoice date]
Engagement or PO reference: [Engagement or PO reference]
Expenses with receipts: [Expenses with receipts]
Billing period: [Start date — end date]

## From

Business name: [Your business name]
Address: [Address]
Email: [Email]
Tax or VAT number: [If registered]

## Bill to

Client: [Client company]
Contact: [Name, email]
Address: [Address]
Client reference or PO: [If provided]

## Line items

| Date | Work done | Hours | Rate | Amount |
| --- | --- | --- | --- | --- |
| [Date] | [Task or activity] | [Hours] | [Rate] | [Amount] |
| [Date] | [Task or activity] | [Hours] | [Rate] | [Amount] |
| [Date] | [Task or activity] | [Hours] | [Rate] | [Amount] |

## Totals

Subtotal: [Amount]
Discount: [If any]
Tax: [Rate and amount, if you’re registered]
Total due: [Amount and currency]

## Payment

Payment terms: [e.g. 14 days]
How to pay: [Bank details or payment link]
Late payment: [Your late payment terms, if any]

## Notes

[Anything the client needs to know, such as what the invoice covers, a reference to the approved quote or timesheet, or when final files will be released.]

---

## Before you send it

- [ ] The invoice number is unique and next in sequence.
- [ ] Client details and any PO number are correct.
- [ ] Every line matches what was agreed or approved.
- [ ] Engagement or PO reference is filled in.
- [ ] Expenses with receipts is filled in.
- [ ] The total, tax and currency are right.
- [ ] The due date is written as a date.
- [ ] Payment details or a payment link are included.

---

# Example: Meridian Advisory invoice for Calder Manufacturing

A filled-in example for a operations review and improvement plan. Both companies are fictional.

## Invoice details

Invoice number: INV-0142
Invoice date: 3 June
Due date: 17 June
From: Meridian Advisory
Bill to: Calder Manufacturing

## Line items

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Mon 2 June | Workshop prep and client call | 3.5 hours | $90.00 | $315.00 |
| Tue 3 June | Draft recommendations | 6 hours | $90.00 | $540.00 |
| Thu 5 June | Revisions after feedback | 2.25 hours | $90.00 | $202.50 |
| Fri 6 June | Final review meeting | 1 hour | $90.00 | $90.00 |

## Totals

Subtotal: $1,147.50
Tax: Not charged in this example
Total due: $1,147.50
Payment terms: 14 days, by bank transfer or card link

## Notes

Thank you for your business. Please quote the invoice number with your payment.

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