# Architecture proposal

Replace everything in [brackets]. Keep it specific to this client.

---

## Cover

Proposal: [Project name] for [Client]
Prepared by: [Your name, business]
Date: [Date]
Valid until: [Date]

## 1. Your situation

[In the client’s words: where they are now, what they want to achieve and why now.]

## 2. Objectives

- [Objective, ideally measurable]
- [Objective]
- [Objective]

## 3. Our approach

1. **Brief and feasibility:** [What happens and what the client sees]
2. **Concept design:** [What happens and what the client sees]
3. **Planning:** [What happens and what the client sees]
4. **Technical design:** [What happens and what the client sees]
5. **Construction:** [What happens and what the client sees]

## 4. Deliverables

- [Feasibility options and agreed brief]
- [Concept and developed design drawings]
- [Planning application package]
- [Technical drawings and specification]

## 5. Timeline

| Phase | Dates | Client input needed |
| --- | --- | --- |
| Brief and feasibility | [Dates] | [Input or approval] |
| Concept design | [Dates] | [Input or approval] |
| Planning | [Dates] | [Input or approval] |
| Technical design | [Dates] | [Input or approval] |
| Construction | [Dates] | [Input or approval] |

## 6. Investment

| Item | Description | Fee |
| --- | --- | --- |
| Feasibility and brief | [Site visit, measured survey review, options] | [Fee] |
| Concept design | [Two layout options and 3D massing] | [Fee] |
| Planning application | [Drawings, design statement and submission] | [Fee] |
| Technical design | [Building regulations drawings and specification] | [Fee] |
| Planning fee (passed through) | [Local authority application fee] | [Fee] |

Total: [Amount, excluding tax]
Payment schedule: [e.g. 40% to start, 30% at milestone, 30% on completion]

## 7. Not included

- [Structural engineering and other consultants’ fees]
- [Statutory application fees]
- [Contract administration on site unless listed]
- [Party wall matters]

## 8. What we need from you

- [Measured survey and site information]
- [Budget and brief sign-off at each stage]
- [Appointment of other consultants as needed]

## 9. Why us

[Two or three sentences and one relevant example or result. Keep it about the client’s problem.]

## 10. Next steps

1. [Sign below or reply to accept]
2. [Pay the deposit]
3. [Kickoff on date]

Accepted by: [Name, title]
Signature: [Signature]
Date: [Date]

---

## Before you send it

- [ ] The opening describes this client’s situation, not yours.
- [ ] Objectives are specific.
- [ ] Every deliverable is listed and every exclusion named.
- [ ] The price is broken down with a payment schedule.
- [ ] The validity date and next step are clear.
- [ ] Every placeholder and old client name is removed.

---

# Example: Fold Architects’s proposal for The Mercer Family

Key sections from a proposal for a two-storey rear extension. Both companies are fictional.

## Your situation

The Mercer Family wants a two-storey rear extension. You told us the priority is getting it right first time, with clear approvals and no surprises on cost.

## Our approach

1. Brief and feasibility: Feasibility options and agreed brief
2. Concept design: Concept and developed design drawings
3. Planning: Planning application package
4. Technical design: Technical drawings and specification
5. Construction

## Investment

| Item | Description | Qty / time | Rate | Amount |
| --- | --- | --- | --- | --- |
| Feasibility and brief | Site visit, measured survey review, options | Fixed fee | $2,200.00 | $2,200.00 |
| Concept design | Two layout options and 3D massing | Fixed fee | $3,800.00 | $3,800.00 |
| Planning application | Drawings, design statement and submission | Fixed fee | $3,200.00 | $3,200.00 |
| Technical design | Building regulations drawings and specification | Fixed fee | $4,500.00 | $4,500.00 |
| Planning fee (passed through) | Local authority application fee | 1 item | $258.00 | $258.00 |

Total: $13,958.00 excluding tax

## What we need from you

- Measured survey and site information
- Budget and brief sign-off at each stage
- Appointment of other consultants as needed

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